Whether it is written communication or verbal communication one may always feel and experience difficulties due to various reasons. Whenever are talking of letters, if it is wrongly addressed and are unclear, these can be misunderstood. Most of the causes of such failures can easily be understood when one contemplates. Then you have to walk an extra mile to face these effectively.
The following comprise some of the reasons for communication:
- If you have not worked out a clear objective of the communication, it will show uncertainty to the reader and will be far from being effective. In case you were looking for an answer or comments, it will be very difficult for the recipient to do so.
- Sometimes the messages are wrongly transmitted due to whatever reason. One must understand the protocol of the organisation you are working for and address the communicating the right people.
- Your inability to use simply clear language may also result in failure of the objective for which you have communicated. You must not use jargon unnecessarily and avoid inappropriate language. It may be necessary to read written communication more than one before it is sent out.
- There can also be some perception and attitude problems. These happen due to false and unstated assumptions. The message might use the word in one context while the receiving person may draw a different meaning. Examples albeit simple ones of this one will include words like, ‘Now’, ‘Urgent’ and ‘Quickly’. These problems can occur when message sender and receivers have viewpoints which are radically different. The inability of unwillingness to the person who received the message to understand or absorb the message is also a perception or attitude problems.
